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The Barangay Governance Automation Systems (BGAS) is a comprehensive technology developed by MindConcept Solutions (MCS) as its noble contribution towards nation building and disaster risk mitigation and management and adaptation to climate change.

MCS believes that with a computerized infrastructure down to the barangay level, it is necessary for the Philippines to be responsive not only with the fast phase technology but as well as the demand for a comprehensive data for all facets of governance.

At the initial stage, BGAS aims to automate the operations of the barangays by introducing appropriate user-friendly software on a modular approach to make governance easy for the barangays.

Barangay Governance Automation System
Introduction

The Barangay Governance Automation Systems (BGAS) is a comprehensive technology developed by MindConcept Solutions (MCS) as its noble contribution towards nation building and disaster risk mitigation and management and adaptation to climate change.

MCS believes that with a computerized infrastructure down to the barangay level, it is necessary for the Philippines to be responsive not only with the fast phase technology but as well as the demand for a comprehensive data for all facets of governance.

At the initial stage, BGAS aims to automate the operations of the barangays by introducing appropriate user-friendly software on a modular approach to make governance easy for the barangays.

According to MINDCONCEPT SOLUTIONS, the brain behind the automation software, despite of getting positive response from the barangays who paid for the use of the Electronic Barangay Management Systems (eBMS), MCS decided to offer it ON A MINIMAL COST as a gesture of support to the over-all development process and to provide a platform for victims’ identification in times of calamities to avoid similar situation when Typhoon Yolanda battered the country.

Aside from automating the issuance of clearances and summons, recording of transactions including the issuance of official receipts and other basic services of the barangay, eBMS is capable of using identification cards that can electronically capture the pictures of its residents for easy identification and monitoring of people’s movement during disasters.

In addition to eBMS, MCS had fully developed the Electronic Barangay Governance Performance Management Systems (eBGPMS) which they have bundled to the existing eBMS to comprise Module 1 of the Barangay Governance Automation Systems.  Succeeding modules are now in the pipeline to include barangay database and disaster management systems that can be re-integrated with Module 1 to be launched in an online platform to generate a unified report from the municipal level up to the region.

The efficiency of eBMS has already earned the recognition of the Department of Interior and Local Government Region 5 when it issued a Memorandum dated August 15, 2013 enjoining all DILG Provincial Directors to extend assistance to MCS in its quest to revolutionize the ageing barangay governance system and transform it to a modern, state of the art, electronic data-based management systems.


It has likewise gained the support of the Liga ng mga Barangay of the province of Sorsogon when it issued a Resolution No. 27 Series of 2012 mandating the use of eBMS among its members.

Module1 Automating Basic Service

Electronic Barangay Management Systems (eBMS) - The eBMS was launched in 2007 in is currently used by a number of barangays in Bicol region as well as in some part of the Visayas region. As computerized systems, it provides the barangay a vehicle to issue computer generated clearances and summons with pre-numbering capability thus automatically records all issuances. Recording and monitoring of the issuance of official receipts can be also inputted thus generates an automatic report of all incoming financial transactions.

The barangays are likewise encouraged to enact a resolution enjoining every barangay resident to acquire barangay identification cards that will enable them to easily avail of barangay services and at the same time easily identify and group them in times of both man-made and naturals disasters.

Electronic Barangay Performance Management Systems (eBGPMS) - The Barangay Governance Performance Management System (BGPMS) is an assessment tool for barangays that measures the effective delivery of services and accomplishments in the performance of their function as mandated in the 1991 Local Government Code and other related issuances. BGPMS provides a clear picture of the performance and productivity level of barangays in the areas of Governance, Administration, Social Services, Economic Development and Environmental Management.

The said measurement/evaluation instrument will identify and determine the presence and absence of: (a) barangay compliance to laws and presidential directives; (b) facilities and equipment; (c) managerial and administrative capacities of barangay officials; and (d) programs and project being implemented and thereby also reflecting the barangays’ capacity and limitations in the four (4) performance areas.

The eBGPMS, on the other hand, is a software system that enables the barangay to automatically prepare its Barangay Performance Management Systems template in compliance with the above mandate. In consonance with the eBMS, eBGPMS automatically records all transactions/accomplishments on the four (4) performance areas by the barangay for a given period of time and with a click of a finger will generate the BGPMS template for submission to the municipality/city authorities. Succeeding BGAS modules will enable the municipality/city to upload via the internet the barangay respective BGPMS without need of submission of a hardcopy.

Records will show that barangays are having a hard time complying with this requirement hence the introduction of a computerized systems will pave the way for maximum compliance. Again, the uploading capability to the municipal/city of the systems is geared towards paperless transactions among units of government from the barangays up to the national level.

Succeeding Modules Comprehensive Database Management

MCS is happy to announce that succeeding modules for the full automation of barangay operations is now under construction.  It is envisioned to be launched online so that municipalities/cities and the provinces including national government agencies will have a direct link to the barangays to generate relevant data and reports. As a glimpse of what is soon to come, the new module will showcase a comprehensive data gathering applications including the identification of vulnerable sectors.

Likewise, applications for disaster management will already be included in the next module. It will be comprised of barangay-based hazard mapping, evacuation plan including monitoring of relief distribution. As a preparation for disasters, residents will be required to secure on their body their pre-numbered barangay identification cards for easy identification. They will be required to log in their presence to the barangay after a disaster for relief planning and distribution and involvement in the rehabilitation.

The next module is to nationalize the application with social networking capability to enable every citizen to raise their concerns in the barangay level up to the national government and post appropriate recommendation or suggestions for improvements.

The interconnectivity of these modules will ensure utmost standard and uniformity among local government units and national agencies in data and report generation.

Prospective Partners

Inspite of the recognitions, MCS has decided to offer the systems for subscription basis on a minimal cost in partnership with concerned government agencies and non-government organizations.  MCS intends to propose partnership with the following entities:

1. Department of Interior and Local Government (DILG), ably headed by its Cabinet Secretary, being responsible for the establishment and prescription of rules, regulations and other issuances implementing laws on public order and safety, the general supervision over local governments and the promotion of local autonomy and community empowerment and monitor compliance thereof. It also empowers to establish and prescribe plans, policies, programs and projects to promote peace and order, ensure public safety and further strengthen the administrative, technical and fiscal capabilities of local government offices and personnel and to formulate plans, policies and programs which will meet local emergencies arising from natural and man-made disasters;

2. Climate Change Commission, chaired by the President, being tasked to coordinate, monitor and evaluate the programs and action plans of the government relating to climate change;

3. Department of Social Welfare and Development, headed by its Cabinet Secretary, being tasked for relief operations during times of disasters hence need comprehensive barangay residents data rather  than relying on voter’s registration which is not representative of all barangay residents.

4. Likewise, NGOs such as the Philippine National Red Cross, the Local Climate Change Adaptation and Development, Inc. and other concerned Civil Society Organization will be tapped to become partners not only in advocacy but as well as in data sharing for planning and relief operations.

About BGAS
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